Alternatives to Traditional Office Space

Most organisations will eventually require the use of an office as the organisation expands and more administrative tasks are added. An organisation in its early stages can operate without an office as there would not be much administrative work and the overall process would not require any extra staff for activities such as reception and conferencing. This is less true for business models that require meeting customers regularly as meeting in an office is almost always preferable to third party locations and lends businesses credibility. However, there are alternatives that are much more cost effective than renting or leasing a traditional office space and can offer most, if not all, the services a traditional office space can at a much lower cost. This article describes several of these alternatives in detail.

Coworking

Coworking refers to employees of various companies, freelancers and those working on personal projects working together in one room or office space. This allows the office services and resources to be shared among the occupants which drastically reduces cost. Organisations are able to rent coworking spaces from providers such as coworking Parramatta for a lower cost than leasing or renting a traditional office space and it offers much of the same benefits such as telephone answering services, fax and telecommunication, reception etc. and even conference rooms. The disadvantages of such an arrangement include the fact that the conference rooms may not be available on demand and the presence of a large number of people may be disruptive to certain types of work.

Business Incubators

Business incubators exist to provide support and space for growing companies and start-ups by providing a range of useful resources such as training and development They charge less rent and offer services such as mentorship and business guidance to companies so they can improve their cashflow and market positions. Features include flexible office space and services most suited for the current requirements of the business along with opportunities for expansion.

Remote Working Solutions

Remove working generally entails the employees working from home or another area that facilitates working. Remote working relies on internet and telecommunication facilities to ensure that employees can stay connected to the organisation workflow. This has become especially popular following the COVID-19 pandemic and many organisations today are adopting their existing workflows to fit into the remote working model, with multiple research projects showing that employees have increased productivity when working remotely. A virtual office is an extension of this system wherein multiple people and work collaboratively over the internet through large physical distances to emulate a traditional workplace. They offer flexible support for small businesses with additional support to ease the transition to remote working for organisations who are new to the virtual workspace.

Since the establishment of an office is an important milestone for a business, allowing opportunities for growth but at a steeper cost, it is important to consider all avenues available and whether a traditional office is necessary compared to the costs and the benefits received.

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